Virginia State Apple Board Minutes Jan 2013
VIRGINIA STATE APPLE BOARD
Holiday Inn Koger, Richmond Virginia
Tuesday, January 22, 2013
John Marker Ricky Berrier
Dudley Rinker John Brugiere
Steve Ginn Lynn Graves
Jamie Williams Tommy Williams
Melissa Ball Liz White
Tootie Rinker David Robishaw, Secretary
Call to Order
Chairman John Marker called the meeting to order at 10:40 and welcomed the Board. Chairman Marker also welcomed the guests and introduced them to the Board.
Approval of the Minutes from the March 29, 2012 meeting
Prior to the meeting, David Robishaw sent the Board the draft minutes from the last meeting. During the review of the minutes, the Board noticed an error under the “distribution of 2011 crop collections” where “reserve” was inserted when it should have been “administration”. Lynn Graves moved to accept the minutes as presented with the correction, John Brugiere seconded the motion, and with no further discussion, the minutes were approved.
Review of the Financial Report
David Robishaw gave the Board a report on the finances of the Virginia Apple Growers Association (VAGA) prior to discussing the Board finances. Currently VAGA has 32,198.17 in total assets prior to the Board voting to reimburse VAGA for expenses. This will be covered in another section of the minutes. David Robishaw then gave the Board copies of the latest financial report generated by the Virginia Department of Agriculture’s Finance office. The report included an update on cost code 646 (general), cost code 647 (reserve), and cost code 648 (administration). For crop year 2011, the money collected ($123,376.82) was distributed as follows: 40% to the U.S. Apple Association ($49,351), 20% to the Virginia Horticultural Society ($24,675), 20% to VARP ($24,675), and 10% to Reserve ($12,338.53) and 10% to Administration ($12,337.29). However, as noted in the minutes, at the last meeting of the Board, the Board voted NOT to fund the Administration for this year and rather keep the 10% in the general cost code 646 to be used this year. As a result, VDACS office of Finance will reverse the entry and remove the $12,337.29 from cost code 648 and place it back into cost code 646.
Reports to the Board
During the annual meeting, the Board seeks reports from related industry groups. The US Apple Association continues to represent the industry on the national scene by providing growers with monthly apple storage reports, updating issues at the Federal level, providing crisis response, and continuing to promote the health benefits of apples. A representative from US Apple will also speak at the Horticultural conference. Tootie Rinker, web master for the new industry web site, updated the Board on the status on the web site. All substantive work on the site has been completed. Individual growers should be able to go to the site and enter their own information and keep it updated. Tootie will continue to seek new pictures and articles to keep the web site fresh. Liz White updated the Board on the Horticultural Society and VARP. The Horticultural Society continues to print and distribute a newsletter and put on the annual conference. Liz also works with VARP and sees that each researcher completes and annual report that is printed in the newsletter. The Virginia Apple Growers continues to support the US Apple Export Council with annual dues, and this year provided educational material for a publication used to educate local, state, and federal officials as well as colleges, economic development groups, and other interested parties.
This year, all commodity Boards, including the Apple Board, were made aware of an opportunity to promote their industry though a magazine published by Journal Communications. As noted above, the purpose of this magazine is to provide background and support information for all sectors of the Virginia agricultural economy. After reviewing the proposal, the Virginia Apple Growers felt this was a good opportunity and decided to support the project. The cost of the educational piece was $5,670.00. After some discussion, the Board felt this was a worthwhile project. Lynn Graves moved to reimburse VAGA for the cost of this project, and Dudley Rinker seconded. With no further discussion, the motion passed.
Additional Apple Grower Expenses
The Board also noted the Virginia Apple Growers Association also spent $1,920 in accounting fees ($40 a month for 4 years) to manage industry money. Steve Ginn moved to reimburse the Virginia Apple Growers Association $1,920 for the accounting fees, Ricky Berrier seconded the motion, and with no further discussion, the motion passed.
Distribution of the 2012 crop collections
As discussed previously, the Board’s options for the use of the money includes supporting the US Apple Association, the Horticultural Society, VARP, and monies for administration and savings. The percentages allowed are controlled by the Board legislation. After further Board discussion, John Brugiere moved to allocate the money as follows:
40% to US Apple
20% to the Horticultural Society
20% to VARP
10% to reserve
0 to Administration and allow that portion to stay with the general cost code. Ruth Saunders seconded the motion, and with no further discussion, the motion passed.
Ag in the Classroom
The Board received a request from “Ag in the Classroom”, an educational effort aimed at exposing school children to all aspects of agriculture. While the Board felt this was a worthwhile project, it would be better handled by the Apple Growers Association or the Horticultural Society, and did not take any action of the request.
Election of Chairman
Chairman Marker’s term expires in June of 2013 and is not eligible to serve again. After discussion, Lynn Graves offered to serve as Chairman. Ruth Saunders moved to make Lynn Graves Board Chairman, John Brugiere seconded the motion, and with no further discussion, the motion passed.
David Robishaw gave the Board copies of the 2012 Apple Board Annual Report
There was no additional public comment
Next meeting and adjourn
While the exact date of the meeting was not set, it will be during the 2014 Horticultural meeting. With no further business, the meeting adjourned at 11:50.
John Marker, Chairman David Robishaw, Secretary